Board Meeting Minutes January 11, 2010
by Christina Henry
January 28, 2010
January 11, 2010
The Board of Education of Community Unit School District #202, Knox County, met in a special meeting duly called and held January 11, 2010 at 6:30 p.m. at Knoxville High School Home Economics Room, 600 E. Main Street, Knoxville, Illinois, which is within the boundaries of said District. The President called the meeting to order and directed that the roll be called. Upon the roll being called, the following members answered and were found present:
Mr. Bogard, Mr. Byom (chairperson), Mr. Callahan, Mr. Johnson, Mr. Putnam
And the following were absent: Mr. Rickard, Mr. Trulson
Also present were: Shane Larson, Randy Bryan, Mark Stansell, Tom Hillier, Craig Hillyer, Russ Johnson, Steven Gerstenberger, Diane Ratermann
District All-Weather Track Discussion-
*City of Knoxville has sent governmental agreement for TIF funds $25,000 per year for 8 years-Total $200,000.
*City is proposing placing diagram of new track on next year wheel tax sticker
*Information has been sent to the City for re-zoning request for property
Should be approved at February city council meeting
Once City approves, it will be sent to Regional Office for final Approval
*Proposals for architect due January 15th. Top candidates will be brought in for interview
Can select any candidate that is desired/cost estimates will be provided
Architect will take care of archeological survey
*Mr. Hoben has been sent release of liability on the property
*Plans were reviewed to see if area could be used to include softball field
*Water retention area should be moved to back southeast corner
*Tom Hillier presented track specs and recommendations
Long jump and pole vault should run both directions
Discussed having discus area on football field
*Discussed moving storage shed to back east side and using previous area as concession stand and restrooms. Also include apparel sales area in concession building.
This would best utilize water lines
*Discussed using portion of storage shed as generic locker room for team during games.
*Existing press box could be relocated to new area
*If press box is over 1,000 sq.ft. it requires handicap accessibility
*Discussed lighting of field and track options
*Major costs will be lighting and track surface
*Black track is less costly than colored surface
*George Jones has good bid for sod on football field
*It was reported that an easement may exist on the north side of th eproperty leading back to adjoining farmland. This may need to be addressed. Legal plat will determine this information.
*Steve Gerstenberger discussed fund raising efforts and how the funds would be used. It was suggested that funds raised through these methods be used to enhance the facility rather than fund the initial project. this could resemble the capital campaign recently done by the YMCA. Finance committee members Jeff Johnson and John Punam will meet with Darcy Thorp who has volunteered to coordinate the fund raising campaign.
*This committee is going to schedule another meeting at a later date. A cutoff date should be set for accepting donations to help account for the amount expected. It was suggested that we look into grants and corporate sponsors for donations.
*It was suggested that we have a volunteer coordinator to keep track of and schedule people willing to work so we can notify them when they would be needed.
*Realistically, we should look at being able to use the tracking the Spring of 2011 and the football field in the Fall of 2011.
*Next meeting is scheduled for January 27th at 6:30 p.m.
There being no further business to come before the Board, it was moved by Member Byom and seconded by Member Bogard that the meeting be adjourned. The President put the question to the Board and the motion unanimously carried and the meeting was so adjourned at 8:30 p.m.
Roll call vote was as follows:
Aye: Mr. Bogard, Mr. Byom, Mr. Callahan, Mr. Johnson, Mr. Putnam
Nay:None
Whereupon the President declared the motion carried.
