Board Meeting Minutes January 25, 2010
by Christina Henry
February 19, 2010
January 25, 2010
The Finance Committee of the Board of Education of Community Unit School District #202, Knox County, met in a special meeting duly called and held January 25, 2010 at 6:30 p.m. at Knoxville High School Home Economics Room, 600 E Main Street, Knoxville, Illinois, which is within the boundaries of said District. The Chairperson called the meeting to order and directed that the roll be called. Upon the roll being called, the following member's answered and were found present:
Mr. Callahan, Mr. Johnson, Mr. Putnam
And the following were absent: Mr. Bogard, Mr. Byom, Mr. Rickard, Mr. Trulson
Also present were: Randy Bryan, Steve Gerstenberger, Mark Stansell, Tom Worden, Darcy Thorp, Tara Shreeves.
District All-Weather Track Discussion-Fundraising
*The fund raising committee met to discuss ideas to raise additional funding to enhance the track project. It was determined that funds raised through the committee would be used to provide additional features or enhancements not included in the preliminary plans.
*Items that could be considered would be enhanced lighting, landscaping, locker rooms, sound system, entrance-way, equipment.
*It was also discussed if we had large contributors, if we could name the complex, the football field, or the softball field after them. Thresholds have yet to be determined.
Contributors could also possibly purchase a tree and have a plaque to recognize it.
*John Putnam presented ideas for level giving such as:
Gold-$1000 and over
Silver-$500-$1000
Bronze-$250-$500
*Another option would be to purchase a hurdle for $100.
*For large contributions, they could get their name on a lane of the track.
*It was discussed if someone made a contribution designated for a specific purpose, how that would be handled.
*Kelli Nelson checked with the district auditor to determine the proper channel for depositing and accounting for funds received through this project. It was determined that a sub-account within the district activity fund would be the most accountable.
*It was mentioned if the fund-raising committee had a budget to work with. Costs could be incurred to send mailings to solicit contributions. It was suggested that $2500 could be enough to get started.
*A list of businesses and potential large contributors was started. Steve Gerstenberger suggested that a Public Relations committee be created to handle communications. Darcy Thorp will be in charge of the fund raising efforts. John Putnam gave a list of possible grants available to apply for to support the project. Darcy will work on those and present them to the board before submitting as they will need to be under the school districts name and tax id number.
*It was also mentioned by Steve Gerstenberger to send a request from all vendors the school uses to donate 1% of the money the district paid last year for bills back as a contribution.
*It was decided that the fund-raising committee should meet with the track committee as one group rather than separate meetings as what each committee is doing will affect and benefit the other. Next meeting is scheduled for Tuesday, February 16th, at 6:30.
There being no further business to come before the Board, it was moved by Member Johnson and seconded by Member Putnam that the meeting be adjourned. The chairperson put the question to the Board and the motion unanimously carried and the meeting was so adjourned at 9:03 p.m.
Roll call vote was as follows:
Aye: Mr. Callahan, Mr. Johnson, Mr. Putnam
Nay: None
Whereupon the chairperson declared the motion carried.
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