Board Meeting Minutes July 23, 2009
by Christina Henry
October 02, 2009
July 23, 2009
The Board of Education of Community Unit School District #202, Knox County, met in a special meeting duly called and held July 23, 2009 at 6:00 p.m. in the Knoxville High School Cafeteria, 600 E Main St., Knoxville, Illinois, which is within the boundaries of said District. The President called the meeting to order and directed that the roll be called. Upon the roll being called, the following members answered and were found present:
Mr. Bogard, Mr. Byom, Mr. Callahan, Mr. Johnson, Mr. Putnam, Mr. Rickard, Mr. Trulson
And the following were absent: None
Also present were: Bob Johnson, Larry Carlton, Shayne Aldridge, Rob Link, Leander Construction Representative, Hein Construction Representative and members of the press.
At 6:25 p.m. representative from Gleason Construction arrived.
Bob Johnson read the bids to the Board. He stated that the bids came in under 22% of the budget expected for the entire project. All three representatives were given an opportunity to address the Board.
Shayne Aldridge, Attorney for the School District, went over State Laws with the Board concerning bidding and stated that locality is not an allowed issue to grant a contract to a certain contractor.
A member from Gleason Construction stated that there wasn't anything that indicated that locality was required for bid acceptance. It was to bid as a professional bid accordance with bid documents, not being local. He also stated that their bid was $2,100 less than Hein Construction and that they also could finish by November 27th, which is before the anticipated due date.
The lowest bidder, Leander Construction, submitted a bid of $1,546,200. However, this bid does not include a portion of the bid specification in Alternate #1, (Gymnasium). Mr. Leander admitted that his company left out Alternate #1; gymnasium flooring. The Board finds that this omission is a material variance to the bid specification. Accordingly, the lowest bid is not a valid bid and is hereby rejected.
It was moved by Member Byom and seconded by Member Putnam to approve a bid using the base bid alternates 1 and 3 from Hein Construction for the expansion of Mable Woolsey Elementary based on previous experience with the contractor, financial strength, insurance specifications, bonding, reputation of the company and ability to do the work according to the district's expectations.
Roll Call vote was as follows:
AYE: Mr. Bogard, Mr. Byom, Mr. Callahan, Mr. Johnson, Mr. Putnam, Mr. Rickard, Mr. Trulson.
NAY: None
Whereupon the President declared the motion carried.
It was moved by Member Trulson and seconded by Member Rickard to approve the authorization to advertise for three Elementary positions: 1st Grade Teacher, 4th Grade Teacher, and a permanent Substitute Teacher.
Roll Call vote was as follows:
AYE: Mr. Bogard, Mr. Byom, Mr. Callahan, Mr. Johnson, Mr. Putnam, Mr. Rickard, Mr. Trulson.
NAY: None
Whereupon the President declared the motion carried.
There being no further business to come before the Board, it was moved by Member Rickard and seconded by Member Byom that the meeting be adjourned. The President put the question to the Board and the motion unanimously carried and the meeting was so adjourned at 7:23 p.m.
Roll call was as follows:
AYE: Mr. Bogard, Mr. Byom, Mr. Callahan, Mr. Johnson, Mr. Putnam, Mr. Rickard, Mr. Trulson
NAY: None
Whereupon the President declared the motion carried.
Approved_____________________________
_________________________- _____________________________
President Secretary
